Category Archives: Email Tips

Email Filtering – The Perfect Option for Managing Emails

Email Filtering – Practical Significance

With the rolling of time, communication methods have changed considerably, and the traditional system of postal communication has almost stopped working. This has given way to newer ways of interactions using the internet facility. Emails are highly significant and are one of the prime ways of communication in our time. Everyone wants to receive the same without any troubles. This, in particular, is true as far as business houses are concerned, because, a delayed email may cause financial loss to the company concerned. Hence, receiving emails right in time is extremely important to all companies, whether the organization is small, medium, or large. It is here the practical nuisance of spam mails becomes perceptible.

Due to the surge of such unwanted mails, the server of the company will start clogging, and this will precipitate operational glitches. These unsolicited emails will eat up the server space and will pose problems to the normal working of the server. In brief, this will be perilous to the company. It is here the significance of email filtering pops up. Companies can install such a system to protect their servers; however, they must update the same in a regular manner. There are numerous companies out there, which provide this facility; the only thing to take care is to sign a contract with an experienced and reliable company.

Email filtering is an essential service for all businesses and is for protecting the inbox from the unsolicited attack of spam mails. Because of the aggressive marketing strategies that have become almost an essential part of modern marketing, spamming has become more or less common. This creates a lot of problems to the inboxes, and sorting out them is a hectic task. By using a filtering service, companies can prevent such unsolicited mails entering their inboxes and can thus make the mail box clean. Filtering service providers concentrate on applying the most technically perfect ways to obstruct and prevent the entry of unwanted mails in the inboxes of their clientele. For this, they won’t allow the same to enter their own servers. There will be several filters and only by jumping all these sieves, the mail will be able to enter the customers’ inboxes. These filters undergo frequent updation and modification, and thus an unsolicited entry becomes impractical. The permanent removal of these trash emails from the server puts a stop to further intrusions.

Email Filtering – The Perfect Option for Managing Emails

• This is a perfect way of eliminating the threats such as spams, phishing, and the diverse types of computer viruses. You communication-systems can stay healthy, and this will reflect in the overall effectiveness of the organizational operations.

• There will be continued inbound and outbound email filtering, which will safeguard your computer system and the documents stored in them.

• It is possible to recover the inbound and outbound mails. ‘On the spot’ recovery is another attractive feature.

• When you select a top provider, the filtering process will be accurate. There will be several layers of the filtering process, which includes anti-virus and anti-spam. Besides, the admin interface will be fully functional and will be user-friendly.

How to Select a Provider

Selecting a company that provides email filtering service is a difficult task, because, you can see a plethora of such companies. Company management will have doubts regarding the selection and the conditions that one must bear in mind while selecting a provider. The main factors to consider are the experience, dependability, and the affordability.

Experience: This is a major decisive factor. The service provider must have relevant experience and technical perfection.

Dependability: The provider must be dependable and must be able to give good customer service round-the-clock.

Affordability: The pricing must not be exorbitant. It must not make your company’s budget surge extraordinarily.

When you find that these three factors are right, you can straightaway sign a contract with such a company.

What are the Positive Aspects of Spam Filtering Service

According to the most recent spam-email traffic report, spam messages account for 48% of all internet traffic. The ill-effects of spam messages is not limited to inconvenience alone, a large number of spam emails have malicious code and are sources of phishing scams.

You need to protect your email server from spam mail by employing anti-spam solutions. Here are some of the positive aspects of spam filtering service.

Stops Spam Before It Reaches Your Server

We all know that marketing, phishing, and spam emails are annoying. Since servers and emails are most trusted, spam can’t be stopped before the message lands at your email host.

A cloud spam solution sits between your mail server and the internet and stops spam mail from reaching your mail server. It continuously monitors your email and safeguards your systems from spam threats. Cloud-based spam solution is simple and effective than on-site spam filters.

With cloud anti-spam solutions there are no complex integrations or configurations and the IT staff is free to focus on core responsibilities of maintaining systems and network efficiency.

Save Bandwidth and Storage

Cloud anti-spam solutions can reduce spam delivery by 70-90%. The anti-spam solution block spam messages before they are downloaded to your mail server. This characteristic saves bandwidth and you always have more bandwidth available for legitimate email traffic.

Without cloud anti-spam solution, a large number of spam messages would get downloaded to your email server. These spam messages would occupy a significant amount of space on your email server until the spam is deleted. The more spam you receive, the more space it would occupy on your server.

With spam filtering service in place, the spam messages are blocked before they are downloaded to your mail server that saves valuable storage space.

Improve Productivity

Spam is not only a security or an IT issue. It also affects employee productivity. According to the National Technology Readiness survey, 75% of Internet users receive spam daily. The survey reveals the average number of spam messages received by an individual per day is 18.5 and the average time spent on deleting spam mail is 2.8 minutes every day.

Looking at the figures above, it is not hard to imagine a large amount of time spent by your employees dealing with spam messages. According to InfoWorld report, organizations lose around 1.4% employees productivity every year due to spam messages. The report also reveals the monetary loss due to spam messages can be around $874 per employee per year.

With anti-spam solutions in place, your employees would not be wasting time deleting spam messages and can focus on their work which would save thousands of dollars every year.

Low Cost of Ownership

On-premise anti-spam solutions require your organization to make huge investments in on-site infrastructure. Some of the costs include special hardware, software licenses, physical space to house servers, and IT staff to maintain anti-spam solution.

When you choose cloud anti-spam solutions, you are not required to spend a hefty amount on infrastructure or technology required to keep anti-spam solution working. According to Mailguard findings, the cost of ownership of a cloud-based anti-spam solution is 5-10% lower than an on-site anti-spam hosted solution.

Faster Setup

It can take months or even a year to set up an onsite anti-spam solution for your organization. During this period, the threat of spam messages would loom over your organization and also cause productivity losses. Not to mention the downtime in case of regular maintenance.

Cloud anti-spam solutions don’t need any specialized hardware and there are no end-user software installation or complex hardware integrations on-site. This reduces the setup time and you could have an anti-spam solution working within a few days.

Effective Protection

Cloud-based anti-spam solutions employ advanced technologies to filter spam. Some of them are Domain Name Server Blackhole Lists, URIBL and SURBL Filters, Content Analysis tools, Recipient Verification Protocols, Sender Policy Frameworks, and SMTP Controls. Cloud anti-spam solutions could reduce business exposure risks by up to 99.97%.

Long story short, looking at the increasing threats from spam messages, it’s time to employ spam filtering solutions to protect your business interests.

Do you have any questions? Please feel free to comment.

Advantages of Email Encryption Services

In the modern era of technology, almost all business communications are done via emails. Economy, mobility, and reliability are the advantages with Emails and that is why these are used popularly across the world. As all the confidential information is shared via emails thus security becomes one of the most utmost important while sharing data through emails. For security concern, encryption comes into play.

So, what is email encryption?

Encryption is a process of converting information into an unreadable form which can only be understood by the receiver using a key. No one can read this information except the receiver. That is why it makes sense to encrypt the company’s confidential data.

Here is a list of few advantages of email encryption services

1. Protects confidential data

Protection of confidential data is the most common reason for using email encryption. A lot of confidential and secret data is shared over the email that is why the sender ensures that only receiver can see the information rather than anyone else. Encryption allows that hackers are unable to decrypt the data that is transferred by the sender.

2. Cost efficiency

It is the most cost-efficient way of transferring data across the mail using email encryption services. If you have email encryption services over your server then you don’t need to buy anything else. Many companies have their own servers and communicate via emails. In this way, companies are able to share their secret data over the emails and will able to save lots of their money.

3. No spam attachments

There are various span attachments over the internet which tends to contain viruses. These viruses can hack data which can be used against your company. But if you send data using encryption then no one else can detect that data as well as it contains a digital signature which shows that it is genuine and receiver can believe on data. This allows the receiver to have faith on data that the data is genuine.

4. Time efficiency

It is really very time-saving process as in this process the data is completely safe. When you encrypt your data and send it over the mail then there is no need to add additional security because if a hacker can hack the data but the same will not be able to read it.

Before the data encryption method, people need to spend lots of their time in keeping their data secure and highly protected because they need to use multiple programs at the same time when they need to share.

5. Avoid business risks

These days, lots of confidential data have been shared over emails and the security is at stake that is why no one wants to share data without encryption. If data is not encrypted then anyone in middle can read data and information can be used by hackers against your business. That is why it becomes really very important as well as advisable to use email encryption.

6. Avoidance of identity theft

Email encryption allows you to identify that it is coming from the genuine sender with digital signature because sometimes hackers can change the data such that receiver would not get right data. This can create a huge business risk to any company this is how email encryption can make one to avoid the identity theft.

7. Flexibility

You can easily add any feature as per your choice or requirements. This is such a flexible way of sharing confidential information. In addition to this companies don’t need to train to their clients or employees as all can use email encryption system with ease.

8. Staying compliant with an encrypted email

No matter which business you are running, no matter what confidential information you need to share via email like if you are working with the financial data of your company then you maintain GLBA complaint or if you are working with the student’s records then you need to keep the record of FERPA. You need to keep your data secure which can only be done with the help of the data encryption.

No matter in which company you work, you need to keep your data secret from other companies which now is possible with an easy way with email encryption. Now every data can be kept safe and secure with the help of email encryption.

All You Need to Know About Email Encryption Services

Email encryption services offer people and organizations a way to protect important information when it is communicated via emails.

Email encryption refers to securing information in emails so that only the intended recipients can access the message. It can involve authentication using a key provided by the sender to the recipient/s. The decryption key or code makes the information in the email available to the recipient. No one without the key can access it.

Benefits of Email Encryption Services

When you conduct business mainly via emails, it is really important to keep the information in it safe from unscrupulous elements. The same applies to all email communication containing sensitive business data.  Email encryption also offers other benefits.

Email encryption services can help organizations protect their confidential information without use of any specific equipment or software. Email encryption services also easily integrate with most organization’s existing infrastructure. For these reasons, email encryption services turn out to be a very cost-effective way to secure emails.

As a businessman, you don’t need to worry about encrypting the emails or making arrangements on premises for the work. You can simply avail any good email encryption service and easily communicate through emails with your clients or partners without worrying about someone else accessing the information. You can subscribe to such services based on the number of users. Your service provider will handle the work required for the encryption.

Compliance is another benefit that encryption of emails provides. Many businesses such as those in medical or health sectors need to secure data of patients and any breach can be costly for them. Use of email encryption services can help these businesses easily comply with strict data-related regulations.

Email encryption also makes your messages look more professional. The recipients can also feel more secure opening any emails that come with attachments or look like spam.

Finding the Right Email Encryption Service

Every business’s needs are different when it comes to email security. Email encryption services come with different kinds of features. It is best to select a provider that offers features that work best for you rather than based on the benefits that you don’t really require.

Features like controlling the number and time of email views or destroying the message after it has been viewed a certain number of times can be helpful for companies that need to exchange secure information through emails quite extensively. You can also look for features such as ‘read notifications’ and the option to retract the emails.

The email encryption service must also be suitable as per your budget. It must also provide ease of use for the recipient. The recipient must be able to access it from any email client or platform without any restrictions.

It is best to manage email encryption through service providers rather than handle it at your end. Taking care of email encryption can be time-consuming and costly. With email encryption service providers, it can be affordable as per your budget and you can save lots of business hours in securing your emails.

You also won’t need to bother with buying of encryption software and learning to use the tools. These things can increase your cost of encrypting the emails. With some services, the recipient must also be equipped with compatible tools to access the encrypted emails. With dedicated email encryption service providers, you can bypass these hassles and also keep your emails safe.

Is Encrypting Emails Necessary?

Even when you are not in the healthcare or financial sectors requiring email encryption for compliance regulations, you still need to secure some email messages if not all. With easy-to-use email encryption services, you can secure your customers’ as well as all business-related sensitive data without worrying about it landing it in the wrong hands.

Email encryption also helps you keep the data exchanges for business communication between vendors safe. When you use email encryption services, your customers and business partners can feel confident about their transactions with you.

In this day and age where phishing attacks are so common, it makes sense to utilize email encryption services that are so easily available now.

Everything about Email Encryption Services You Must Know

Almost every business relies on email communication for operational purposes. But not every business takes steps to ensure that the emails are secure. If your sensitive business information falls into wrong hands, it can cost you a great deal in terms of money and clients.

The way to secure emails is to encrypt them. For businesses, it makes a lot of sense to use email encryption services to secure their data.

Here is everything you need to know about email encryption services.

What is Email Encryption?

Email encryption refers to the practice of encrypting or hiding information in the emails to prevent unauthorized people from reading them. Encryption makes the email content unreadable without authentication such as a password. So, even when an email is accessed in an unauthorized manner, it will be unreadable to that person.

What are Email Encryption Services?

Email encryption services help enterprises secure their email communication by handling all the technicalities that come with the process.

Things to know about email encryption services –

Not all email encryption services are the same. Yes, when looking for a service provider for encrypting your confidential business emails, you need a technology that is easy to use and economical for your enterprise.

It should integrate well with your existing system. If you need to overhaul your system to use an email encryption service then it is simply not a practical exercise for any enterprise. Anyone in your company using the encryption service should be able to access it without needing to acquire any new technical knowhow simply for this purpose.

Ease of use also implies that your business requires no investment in purchasing additional software to use email encryption services. The messages must be accessible through any email account. Ease of use must also be applicable for the recipients. The recipients must be able to access the emails without any hassle.

A company wishing to use email encryption services must be able to subscribe and pay for it on the basis of per user. In a company, not everyone using official emails may require to encrypt them. So, it makes economical sense to subscribe it as necessary. There are some email encryption services that offer this option so that businesses of all sizes can afford to secure their confidential email communication.

Email encryption services can really secure your confidential communication. Depending on your service provider, you can get access to powerful security features. Some of the security features you can expect from reliable email encryption services can be controlling the maximum number of times the email can be viewed or setting a timeframe for accessing a particular email. You can also use features like hiding the name of the sender or preventing anyone from forwarding an email. You can also revoke a person’s privileges to view an email.

Such security features can help anyone using encryption services feel confident about sending across confidential information through emails.

Email encryption services can help improve business processes. When you can use emails to send and receive sensitive information without security concerns, it becomes feasible to use the technology to simplify business processes.

For example, you can send and receive invoices and financial statements faster and economically through emails. You can also help your customers feel safe when sharing sensitive information with you. When your customers know that their payment and other details are safe with your business, they are more likely to use your services.

Phishing is a big security concern for businesses. By using email encryption services, you can protect confidential details about your customers from unauthorized access and misuse.

Making Sense of Email Encryption Services

Email encryption services make sense for big enterprises as they can outsource the hassle of handling the technical aspects of the process and free up their IT department for other tasks that need to be handled in-house.

For small and medium enterprises, using dedicated encryption services provides them with the security they need but without spending any money on hiring IT personnel for the task. For self-employed people and small businesses on tight budgets, email encryption services are a way to secure their business information in an affordable way.